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Contract Administrator (EPC / Renewable Energy / Contracts) - Cape Town, South Africa (Fixed Term)

Cape Town, Western Cape
OBJECTIVES
The Contract Administrator will be responsible for contract planning and administration of solar PV EPC projects in South Africa. The position is regarded as a skilled contract administration role, focussed on EPC & Subcontract administration. Reporting to the Project Manager(s), the Contract Administrator will support Supply Chain Manager(s), Project Controller(s), Engineer(s) and Construction Manager(s) as directed.

PRIMARY RESPONSIBILITIES
  • Contract planning:
    • Initial team & stakeholder engagement, supporting document criteria, communication and presentations
    • Establish and maintain the contract folder structure for draft contracts and schedules
    • Track and compare changes and control contract and schedule revisions
    • Style and formatting for clean execution versions for circulation, prepare contracts for signature
  • Contract execution & obligations:
    • Establish and maintain the contract management folder structure relating to executed contracts
    • Day-to-day administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the project team
    • Day-to-day administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements therein
    • Assist in the drafting of approvals, certificates, consents, determinations, notices, requests and compile supporting documentation thereto for the Project Managers review and approval
    • Prepare contracts for signature by:
    • Organise signature by authorised signatory and/or Notary /Apostille requirements
    • Print hardcopies, sort, scan and compile for Project Library
    • Compilation, establishment and tracking of the EPC Contract and associated project documents (IA, PPA, DCUOSA, SBA, EIA, EMP, etc.) Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold Points
    • Maintain the communication channel procedures established between project key stakeholders (i.e. EPC PM, Client, Engineering, Construction)
    • Establish, populate, track and update the contractual communication registers, as well as maintain the electronic and hardcopy file index system
    • Compile and maintain templates for contractual letters, notifications and other deliverables in accordance with EPC, associate project documents and Subcontracts
    • Ensure contract deliverables are received by the Client and/ or relevant stakeholders timeously
    • Ensure contract deliverables are obtained by Suppliers & Subcontractors timeously
    • Assist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved forms
    • In conjunction with the Quality representative and the Contract Manager, establish and co-ordinate workshops related to contract obligation process descriptions (i.e. Control of Project Communications, Payment, Insurance claim processes)
    • Point of contact to advise and guide project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contract Manager depending on complexity
    • Establish, administer and maintain the insurance claim process and compile  templates as required
QUALIFICATIONS, EXPERIENCE AND PERSONAL ATTRIBUTES
  • Contract Management/ Administration qualification
  • Experience of working within a project, engineering and construction environment
  • Minimum of 3 years’ experience in a similar role, at comparable level
  • Fluent in English
  • Demonstrable ability to work in matrix organizations and to operate in a culturally diverse international environment
  • An understanding of the requirements and implications of EPC projects
  • Conversant with contract management and standard/ proprietary contract forms
  • Proficiency in MS Office (Outlook, MS Word, Power Point, Excel)
  • Excellent verbal and written communication skills
  • Ability to take initiative and organise effectively
  • Able to prioritise own workload and work independently under pressure
  • Team player
  • Problem solving skills
  • Detail-oriented
  • Process driven
DESIRABLE ATTRIBUTES
  • Exposure to the South African REIPPPP
OTHER
  • Occasional travel may be required in line with business requirements
  • In addition to the duties mentioned above, the job holder is required to carry out other duties that are in essence part of his area of activity, according to his/ her knowledge and abilities.
 
If you wish to apply for the position please send your CV to Zade Stafford at zstafford@caglobalint.com
 
Please visit www.caglobalint.com for more exciting opportunities.
 
Zade Stafford
Account Manager
 
CA Global will respond to short-listed candidates only. If you have not had any response in two weeks, please consider your application unsuccessful however your CV will be kept on our database for any other suitable positions.
Please apply directly, by clicking on the ‘apply button’ and visit www.caglobalint.com for the latest CA Global jobs.
 
Zade Stafford
Oil & Gas Team Manager
The CA Global Group
 
Should you not receive a response in two weeks, please consider your application unsuccessful. Your CV will be kept on our database for any other suitable positions.
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