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Payroll Manager (Shared Services / SAP Payroll / Payroll Administration) – Gauteng, South Africa

Gauteng, Gauteng
Reference Number: 400 0806 MHU
Job Description:
To manage the day-to-day payroll processing operations and related financial and legislative activities across the Group (SA and International), encompassing payroll planning through to processing and distribution, in accordance with company policies, procedures and applicable legislation. This role reports directly into the Head of Human Capital Shared Services.  
  • Develop, review and maintain payroll administration processes and procedures
  • Document new procedures and guidelines for the payroll system
  • Monitor compliance to payroll administration procedures and guidelines
  • Review and quality assure changes/variations within the payroll system and review engagements, terminations and documentation in relation to employee changes on the system
  • Perform a high-level review of payroll administration data for errors, omissions and inconsistencies for data integrity
  • Receive and check pay-period reports prior to uploading EFT files to the banks and act as the final internal control before the files are released
  • Upload EFT files to banks for pay groups as needed
  • Review payroll account reconciliations
  • Ensure that payroll is processed in an accurate, compliant and timely manner
  • Lead the implementation of payroll in accordance with substantive or collective agreements with organised labour
  • Handle and execute employee leave liability provisions
  • Monitor the allocation of emails, calls and voicemails to an assigned Payroll Administrator to action, and monitor the quality of service provided by team members
  • Review monthly payroll reports prior to submission to the HC Business Partners of operating entities
  • Lead payroll process optimisation, enhancement, efficiency and continuous improvement
  • Develop, maintain and safeguard payroll filing and retrieval systems, including both digital and hard-copy
  • Prepare monthly and quarterly reports on the performance of the department
  • Drive the continuous improvement of Payroll Processing within the HC Shared Services Centre
  • Payroll Administration Support to the Business
  • Build and maintain stakeholder relationships with functional heads across all operating entities
  • Maintain sound working relationships with the HC Business Partners and HC Administration Manager
  • Manage the timeous resolution of payroll queries by attending to escalated queries and reviewing unresolved queries on a daily basis
  • Liaise with Compensation and Benefits on matters pertaining to medical aid and pension/provident funds and participate in workshops aimed at communicating benefit options and updates to staff members, as and when required
  • Provide input into the creation of appropriate HC reports on HC metrics, in consultation with the HC Reporting Administrator
  • Manage the provision of support to deliver on HC calendar events, for ad hoc or unscheduled projects for HC Shared Services
  • Liaise with auditors during audits to respond to queries and provide information
  • Budget Management
  • Input into the annual departmental budget in consultation with the Head of HC Shared Services
  • Contribute towards capacity planning for the department
  • Monitor and report on expenditure against approved budget allocations
Requirements: Qualification and Skill
  • Matric / Grade 12.
  • B Degree in Finance or Payroll Administration or NQF equivalent.
  • Minimum of 8 years’ experience in Payroll Administration of which 5 years is in a managerial capacity managing multiple payrolls across a group
  • Must be very strong on SAP Payroll
  • International payroll management experience highly advantageous
  • Must have strong management experience
  • Competencies: Leadership ability; Communication skills; Attention to detail; Planning and organizational skills; Customer service orientated; Safety awareness; Ability to work under pressure
Benefits and Contractual information:
  • Permanent role
Please apply directly by clicking on the ‘apply now button’ and visit for the latest CA Mining jobs.
Mark Huber
Senior Executive Recruitment Consultant
CA Mining 
Should you not receive a response in two weeks, please consider your application unsuccessful. Your CV will be kept on our database for any other suitable positions.

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