Regional HR & Legal Manager (Legal / Advisor / Labour Law / HR Generalist / Commercial Legislation) – Kolwezi, DRC

Location: Kolwezi, Kolwezi, Congo, The Democratic Republic
Date Posted: 05-03-2018
Reference Number: GBB

Job Description: 

An opportunity for a French speaking Regional HR & Legal Manager, based in the DRC, has become available. The successful candidate will be a “trusted advisor” to the country manager and individual site managers where he will support the country and site managers and teams through enhancing their capability to manage their people, implement change and build relations with key stakeholders. Will also  be required work in partnership with the country and site managers to provide professional HR advice, coaching and solutions that support the sites in the identification and management of workforce issues and major change programmes.

  • Organisational Design
    • Maintain the organisational structures for the country’s sites to ensure accuracy and alignment with operational requirements and with the payroll details.
    • Propose ad hoc adjustments to the organisational structures to meet operational changes and forward them through to the country manager for approval.
    • Reconcile the sites’ organisational structures against actual staffing on a quarterly basis.
    • Maintain the library of job profiles for each site.
    • Screen each role profile received and make necessary editions ensuring it is in line with the highest standards.
  • Talent Attraction and Management
    • Manage the recruitment, selection and appointment process for the country and its sites (with the exception of expats and managers), ensuring that the right person for the job is appointed.
    • Ensure each employee signs his/her employment contract within the first two days of employment.
    • Conduct the induction of all new employees ensuring they are provided with appropriate information and guidance regarding the broader Company and their specific functions.
    • Ensure each employee signs a job profile.
    • Analyse the workforce information and productivity measures and work with site managers to implement the performance management and appraisal system.
    • Analyse the results of the process and facilitate the implementation of interventions to improve performance results.
    • Manage the succession planning process across the sites.
    • Oversee terminations and exits according to policy guidelines.
  • Talent Development
    • Identify specific employment and development issues from workforce trends and staff feedback mechanisms.
    • Drive the implementation of training, mentoring and coaching programmes to address the identified need.
    • Monitor and assess the impact of the training on individual and site performance.
  • Workforce Modernisation
    • Act as an advocate of change and modernisation in support of Business and HR strategies.
    • Identify and implement workforce modernisation opportunities (including identification of new ways of working, role redesign and improved performance measurement systems) that support effective and efficient operations.
  • HR Practice Management
    • Champion best practice human resource management.
    • Influence key business decisions to ensure the effective management of staff through fair, efficient and pragmatic application of best practice. This will include the training and coaching of managers in HR policy and practice and the monitoring and development of best practice to embrace diversity in the workforce.
    • Support the collection of HR metrics and measurement for the Business across a HR lifecycle.
  • Employee Relations
    • Lead management in employee relations and conflict resolution.
    • Manage and monitor conduct/misconduct, disciplinaries and grievances on the sites.
    • Advise managers on complex employee relations issues.
    • Support the Business with employee and industrial relations by having knowledge of country-specific legislative requirements, an understanding of impact on the organisation and developing a relationship with the Department of Labour, unions, regulatory bodies and the community.
    • Encourage groups and individuals to work collaboratively by focusing on the common purpose of the team.
  • Coaching
    • Advise, coach and support managers on the wide range of staff leadership activities, ranging from the design, implementation and leadership of change programmes, to the management of individual cases, in order to ensure that all staff are managed efficiently and effectively and in accordance with organisational practice.
    • Enhance leadership capability through workforce models and development of people management skills.
    • Support managers in fostering a supportive culture through appropriate initiatives.
    • Equip the country and site managers with appropriate tools and knowledge to effectively manage their teams in alignment with their short term and long-term organisational plans.
  • Administration and Reporting
    • Compile and submit management and statutory reports relating to human resource management on sites.
    • Monitor and address legal compliance issues to ensure that the organisation complies with local laws including rigorously managing expatriate compliance with immigration requirements.
  • Payroll Administration
    • Manage new engagement and exit documentation and submit it to Head Office.
    • Administer and file employee/payroll records, ensuring compliance with regulatory requirements associated with such documentation.
    • Check time-keeping records for compliance with established standards.
    • Maintain and file time and attendance records.
    • Check, calculate and capture all manual attendance registers.
    • Notify Head Office of changes in pay and tax status and miscellaneous changes.
    • Manage the capturing of all time and attendance and personnel transactions such as new hires, terminations, leave of absence, benefit deductions, garnishee orders, etc.
    • Distribute the payslips and payrolls.
    • Answer payroll related queries from employees in accordance with associated performance standards.
    • Request the recall of salaries in the case of employee deaths or error and ensure that these salaries are paid to the correct beneficiaries.
    • Check the leave calculations and perform leave audits when necessary.
  • Litigation Management
    • Review progress of outstanding litigation and liaise with and manage external litigation team.
    • Liaise with relevant government offices and other authorities if necessary.
    • Visit authorities for documentation, follow up and record keeping.
    • Prepare and vet all legal documentation.
    • Coordinate and brief external litigation team for legal cases and negotiate fee structure.
    • Coordinate and make arrangements for arbitration proceedings and provide the required documents to the appointed legal team for proceeding with arbitration.
    • Provide advice to country management team regarding legislative compliance and legal matters.
    • Draft contracts, agreements, etc.
    • Prepare case files and conduct legal research.
  • Effective Teamwork and Self-Management
    • Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising and self-development.
    • Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
    • Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
    • Manage colleagues’ expectations and communicate appropriately.
    • Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
  • Law Degree;
  • Minimum 5 -7 years’ experience as a HR generalist and legal advisor, of which at least 2 must be in an advisory role;
  • Fluent in French
  • Strong experience with labour law
  • Experience with contract law;
  • Experience with In-country labour and commercial legislation;
  • Experience with HR practices and principles;
  • Experience in Skills development legislation;
  • Experience in Health and safety legislation;
  • Verbal and written communication;
  • Computer literate;
  • Results orientation;
  • Initiative and assertiveness.
Please apply directly by clicking on the ‘apply now button’ and visit for the latest CA Mining jobs.
Mark Huber
Executive Recruitment Consultant
CA Mining 
Should you not receive a response in two weeks, please consider your application unsuccessful. Your CV will be kept on our database for any other suitable positions.

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