EE Executive Assistant - Pretoria

Location: Pretoria, Gauteng, South Africa
Date Posted: 30-05-2017
Client:
Putting their people first is an integral part of our client’s business strategy. In support of this and their ongoing evolution towards becoming the best employee-centric employer in South Africa, their Human Resources strategy aims to create a high performing environment for their people by role modelling and embedding the right behaviours and values.
 
Job description:
To plan, manage and monitor the implementation of Office of the Chief Officer: DIST activities and end-to-end processes by providing high level administrative support to the office through quality controlling administrative processes and coordinating business unit resources and facilitate the execution of core business unit processes and projects, in order to deliver on approved operational plans and to continuously enhance service delivery.
 
Responsibilities:
  • Accumulate information to review work progress that provides input to reporting, decision making and the identification of improvement opportunities.
  • Apply practical and applied knowledge and act authoritatively on methods, systems and procedures to identify trends and potential risks.
  • Communication of situational interpretation and judgement of work outputs and queries in area of specialization.
  • Correctly apply policies, practices, standards, procedures and legislation in the delivery of work outputs.
  • Provide specialist input through the investigation of opportunities for operational and multiple process, product and risk optimization.
  • Prepare and manage all reports, correspondence and documents for the Chief Officer, including the monitoring of the document management system.
  • Create and maintain a confidential filing system, control and retrieval of documents for the Office of the Chief Officer.
  • Ensure effective and efficient diary and events management and continuously liaise with fellow office support staff supporting the Commissioner and Chief Officer.
  • Render a secretariat service to the Chief Officer by receiving visitors, clients, and provide client feedback where necessary.
  • Perform administrative tasks to support the Chief Officer on a day to day basis, including but not limited to travel arrangements, travel and subsistence claims, and arranging accommodation and car hire bookings for local and overseas travel.
  • Deploy resources appropriately and anticipate and resolve problems to ensure that tactical targets are achieved within agreed deadlines & standards.
  • Manage and maintain customer relations by the successful delivery of projects as well as providing continuous feedback and reporting.
  • Deliver a support service which require greater emphasis on timelines and or cost effectiveness.
  • Select, develop and assess the applicability of methods and techniques to be applied within the functional work unit.
  • Undertake information gathering, research and analyse data within broad guidelines to produce accurate plans & or recommendations for business issues.
  • Plan and manage projects in area of accountability.
  • Execute level liaison at Ministerial, Commissioner, Chief Officer and Group Executive level.
 
Governance
  • Implement and provide input into the development of governance, compliance, integrity and ethics processes within area of specialization.
 
People
  • Develop and maintain productive working relationships with peers and team members to achieve predefined objectives.
 
Finance
  • Adhere to organisational policies and procedures to ensure cost effectiveness and reduction of financial costs.
 
Client
  • Contribute to a culture of service excellence, which builds positive relationships and provides opportunity for feedback and exceptional service.
 
Compliance:
  • Security Clearance: GOC Confidential.
 
 
Qualifications and Requirements:
  • Degree/Advanced Diploma (NQF 7) in Information Technology, Business, Management or related field.
  • 5 - 7 years' office support experience in an IT; business administration and/office support environment.
 
 
The ideal candidate will have the following competencies:

Ability
  • Collate information and conduct investigations to establish facts for inclusion into responses to internal/ external communications.
  • Organise, plan and coordinate activities related to a meeting or task of a business nature.
  • Ensure that administrative and departmental procedures and guidelines are adopted, applied and complied within all activities and sequences.
 
Experience
  • Reporting.
  • Organisational administrative support activities.
  • Service Delivery.
  • Administrative support function to a typical office environment.
  • Events, Meeting or Task Coordination.
 
Knowledge
  • Administrative Support.
  • Activities, tasks & practices associated with obtaining & using high level of Information Technology knowledge in business areas, functions & products.
 
 
Please apply directly, by clicking on the ‘apply button’ and visit www.caglobalint.com for the latest CA Global jobs.
 
Darrin Grey
Recruitment Consultant
The CA Global Group
 
Should you not receive a response in two weeks, please consider your application unsuccessful. Your CV will be kept on our database for any other suitable positions.
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