EE Office Manager – Pretoria

Location: Pretoria, Gauteng, South Africa
Date Posted: 30-05-2017
Client:
Putting their people first is an integral part of our client’s business strategy. In support of this and their ongoing evolution towards becoming the best employee-centric employer in South Africa, their Human Resources strategy aims to create a high performing environment for their people by role modelling and embedding the right behaviours and values.
 
Job description:
To formulate tactical strategy and associated delivery plans related to a single practice area, ensuring practice integration and operational implementation through the achievement of the Chief Officer objectives, through a range of administrative, financial and managerial tasks, in order to enable tactical translation and operational implementation.
 
Responsibilities:
  • Ensure effective functioning of the office with emphasis on the administrative documentation and management support side.
  • Provide professional input and support in preparing reports for the Commissioner and/or Minister, as well as divisional reports, submissions and approvals.
  • Develop, implement and monitor a new reporting ethos that focuses on standardisation and uniformity.
  • Ensure efficient and effective follow-through and quick turnaround times for query resolution, meeting of deadlines and electronic correspondence.
  • Provide support in dealing with ad hoc requests as they arise e.g. interviews, submissions, offer letters etc.
  • Coordinate information concerning progress and programs of various management committees and other relevant internal stakeholders.
  • Draft responses with regard to more complex issues for internal and external stakeholders.
  • Ensure that Departmental impacts have been explored and all risks (internal and external programmes) have been identified and mitigation strategies developed.
  • Prepare and coordinate submissions for quarterly and periodic reporting with the responsible portfolio committees, steercoms, etc.
  • Monitor and coordinate the implementation of resolutions from EXCO and Management Committee meetings.
  • Drive projects carried out by the Chief Officer's office through the application of effective project management principles.
  • Prepare and manage all reports, correspondence and documents for the Chief Officer, including the monitoring of the document management system.
  • Provide strategic support to the Chief Officer on the day-to-day office management.
  • Assisting and advising the Commissioner in preparation for internal and external meetings, including presentations.
  • Research and compile comprehensive documents/presentations for the Chief Officer.
  • Scrutinize complex submissions/reports and make abbreviated notes and/or recommendations for the Chief Officer with regards to these documents.
  • Research, analyse information and compile complex documents for the Chief Officer and lead the Executive special projects.
  • Ensure effective relationship and liaison between the Office of the Commissioner and the Office of the Chief Officer.
 
Governance
  • Implement governance, risk and compliance policy in own practice area to identify and manage governance and risk exposure liability.
 
People
  • Plan & implement enhanced organisational efficiency by identifying and addressing development requirements & providing tools for people resources.
 
Finance
  • Draw up a budget aligned to tactical delivery plans, monitor planned vs. actual, minimise expenditure and report on cost efficiency.
 
Client
  • Build strong relationships and implement service level agreements that promote SARS with internal and external stakeholders.
 
Compliance:
  • Security Clearance: GOC Confidential.
 
 
Qualifications and Requirements:
  • Bachelor’s Degree / Advanced Diploma (NQF7) in Information Technology; Commerce, Management or Business Administration.
  • 8 - 10 years' office support experience within an IT or business administration environment.
 
 
The ideal candidate will have the following competencies:
 
Ability
  • Maintain registers and records associated with the department's staff establishment, movable and immovable assets and specific equipment.
  • Coordinate and implement procedures, systems and controls related to the receiving, updating and recording transactional and operational information.
  • Plan, initiate, execute, control and close projects related to a relevant function within the company.
  • Determine trends from raw data to assist decision-making in various aspects of work at the company.
 
Experience
  • Relationship Building.
  • Record Maintenance.
  • Research and Information Gathering.
  • Activities, tasks and practices associated with obtaining and using high level of knowledge in IT, functions and products.
  • Obtaining, recording, analysing and reporting information to enable effective and efficient administrative processes.
 
Knowledge
  • Project Management, Data Collection and Analysis, Risk Management.
  • Administration - administrative processes and procedures.
 
 
 
Please apply directly, by clicking on the Apply Button and visit www.caglobalint.com for the latest CA Global jobs.
 
Michelle Muir
Senior Associate
CA Global Africa Recruitment 
 
If you have not had any response in two weeks, please consider your application unsuccessful however your CV will be kept on our database for any other suitable positions.
this job portal is powered by CATS